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ISO 45001 OHSMS Assessment and Migration

  • Introduction

    WHAT IS ISO 45001?

    Mind The Gap 350Regardless of your industry sector, accidents that lead to injury or health related issues will always occur. Therefore, whether you are an employee, manager or business owner, you will always share the same goal - minimize the number of casualties at work. This new ISO standard provides you with a framework to identify, control and prevent workplace safety.

    ISO 45001:2018 is the replacement for OHSAS 18001, and is the new international ISO standard for defining the minimum requirements for Occupational Health and Safety Management Systems (OHSMS). Applicable to organizations of all sizes, the standard provides a framework for establishing a safe working environment and preventing workplace injuries, ill-health, and deaths. It is dedicated to continual improvement of occupational health and safety performance via a well-planned, executed, and monitored OHS management system. The new OHSMS standard easily integrates with other recent ISO management systems standards since it shares the new common structure defined by Annex SL in the 2015 versions of ISO 9001 and ISO 14001. 

    If your organization has already certified to OHSAS 18001, it will need to migrate to ISO 45001 to maintain the validity of certification. By obtaining an ISO certification, your organization will prove that it cares about the welfare of its employees, and that it is continually making efforts to enhance workplace safety. Your organization will also gain a competitive advantage by improving its brand’s reputation. External stakeholders such as regulators, creditors, investors, board members, customers, and suppliers will respect and value the assurance of an ISO OHS management system that is third-party audited and assured.

    In short, adopting the new international standard for occupational health and safety will ensure that your organization:

    • Reduces work-related injuries, ill -health and deaths
    • Eliminates or minimizes OH&S risks
    • Improves OH&S performance and effectiveness
    • Protects and improves brand reputation
    • Transforms operations from detection to prevention mode
    • Improves compliance with current laws and regulatory requirements 

    What you will learn in this course

    During this training course, you will be able to understand the different modules of an OHSMS, including policy, procedures, performance measurements, management commitment, internal audit, management review and continual improvement. Be sure to take a look at the "Training Agenda" tab on this page for complete details of what you will learn.

    1. LEARN HOW TO STAND-UP, MANAGE, AND OPERATE OCCUPATIONAL HEALTH AND SAFETY ACCORDING TO ISO 45001:2018. All organizations, already 18001 OHSAS certified or not, benefit from establishing and managing better health and safety in the workplace. Our expert instructors and seasoned professionals will walk you and your management team through the ISO 45001 framework of best practices to determine a step-by-step project road map for establishing or migrating to an ISO 45001 OHMS. More than just talk, we'll be providing valuable soft-copy policy templates and tools to get you off to a quick start and ensure your success. Be sure to take a look at the "Training Agenda" tab on this page for complete details of what you will learn.
    2. PERFORM A GAP ASSESSMENT- Compare your current occupational health and safety management program with the new OHS requirements of ISO 45001:2018. In our 3-day session, "Assessing and Migrating to ISO 45001 Occupational Health and Safety Management", we provide a clause-by-clause comparison of the ISO 45001:2018 and OHSAS 18001 standards so you will clearly identify and understand migration project deliverables.
    3. LEARN HOW TO GET YOUR ORGANIZATION'S OHS MANAGEMENT SYSTEM CERTIFIED TO ISO 45001:2018. We'll conclude the course with an explanation of a typical ISO 45001:2018 certification process flow to show you how your organization can gain and maintain ISO 45001 certification.  
  • Training Agenda

    Assessing and Migrating to ISO 45001 Occupational Health and Safety Management (3 Days)

    Day 1

    Introduction to Occupational Health and Safety Management System (OHSMS) concepts as required by ISO 45001

    • Explore modern-day expectations for occupational health and safety management
    • Identify the key requirements and benefits of the ISO OHSMS framework
    • Gain a thorough understanding of the standard's key terms, definitions and the ISO standardized high level structure.
      • The Plan-Do-Check-Act (PDCA) process approach
    • Gain a basic understanding of how an OH&S management system can be integrated into existing ISO 31000 risk management systems

    Day 2

    Establishing and managing an OHSMS conforming to ISO best practices

    • Explore the intent and interpretation of the individual clauses of the standard
      • Overview of integrating an ISO OHSMS into the organization's comprehensive enterprise risk management system
    • Establishing the Occupational Health & Safety Management System (Clauses 4 - 5)
      • Determining internal and external business context drivers that form OHS strategic requirements, goals, and objectives
      • Determining the scope of the OHS management system
    • Establishing top-down OHSMS leadership and worker participation(Clause 5)
      1. Leadership requirements for top management
      2. Establishing a formal OHSMS policy defining the system goals (what it will accomplish) based upon internal and external context requirements (Soft-copy policy template available)
      3. Establishing appropriate roles and responsibility throughout the organization to manage health and safety risks
        • Establishing a formal health and safety compliance function in accordance with local, national, and international requirements
    • Planning the OHSMS (ISO Clause 6)
      • Planning the goals to align with defined business context requirements and system (OHS risks and opportunities)
      • Planning objectives to fulfil system goals and requirements
    • Supporting the OHSMS (ISO Clause 7)
      • Properly budgeting and supporting the management system
      • Establishing and validating appropriate Management System competence and skills (ISO Clause 7)
        1. General competence and skills development, validation, and maintenance for top and senior management for Occupational Health and Safety management and administration
        2. Employment process requirements
      • General awareness and training requirements for all staff
      • Communication requirements
      • Documentation requirements 

    Day 3

    Establishing, managing, and performing OHS controls, continued

    • Integrating health and safety into operations (Clause 8)
      • Developing and implementing operational planning and control processes to fulfill planned objectives, goals, and requirements
      • Performing due diligence 
      • Implementing financial controls
      • Implementing non-financial controls throughout the organization, including (but not limited to) procurement, operations, sales, commercial, human resources, and regulatory activities
      • Establishing upstream health and safety requirements for vendors and suppliers
    • Establishing formal incident response and emergency preparedness measures

    Measuring the performance and effectiveness of the Management System and Controls (Clause 9)

    • Internal audit requirements
    • Management review requirements
    • Governing body / Board of Directors review requirements
    • OHS Compliance function review requirements

    Continuous improvement and corrective action (Clause 10)

    Break-out Class Lab: Management System Gap Assessment

    • Participants work in teams to assess their organization's current management system against the new ISO 45001:2018 requirements.
    • Assessments are instructor guided with a comprehensive OHSMS questionnaire.
    • The desired output and deliverable of the class lab is to produce a prioritized ist of project deliverables and supporting tasks.

    * ISO Standards are NOT included in this management system and compliance training, nor are provided in class. Students are encouraged to bring their own hard-copies of the standards to the class. ISO standards are available for purchase at www.iso.org.

  • Target Audience

    Who needs to be trained to participate in occupational health and safety roles and activities?

    ISO 45001 requires OHS management throughout the organization. Specifically, the ISO standard requires:

    • Top management shall have overall responsibility for the implementation of, and compliance with, the OHS management system.
    • Top management shall ensure that the responsibilities and authorities for relevant roles are assigned and communicated within and throughout every level of the organization.
    • Managers at every level shall be responsible for requiring that the OHS management system requirements are applied and complied with in their department or function.
    • The governing body (if any), top management and all other personnel shall be responsible for understanding, complying with and applying the OHS management system requirements, as they relate to their role in the organization.
    • All individuals involved and concerned with Occupational Health and Safety Management 
    • All individuals seeking to gain knowledge about the main processes of Occupational Health and Safety Management Systems (OHSMS) 
    • All individuals interested to pursue a career in Occupational Health and Safety Management
    • Operations Managers
    • Health, Safety, and Environment professionals
    • Business Continuity Professionals
    • Disaster Recovery Professionals
    • Crisis/Emergency Response Professionals
    • Risk Managers and Risk Analysts
    • Operations & Process Auditors
    • ISO 45001 auditors wish to fully understand the ISO 45001 OHS Management System implementation process
    • Compliance Professionals

    Per ISO 45001, Clause 7.2 "Competence", managers at every level must attend appropriate OHS training to achieve sufficient competence according to the manager's roles and responsibilities within the OHMS. The sufficiency of competence must be maintained and documented. This ISO 45001 Assessment and Migration training fulfils the ISO competence development requirement.

    Furthermore, ISO 45001 requires creating an OHS function to:

    • oversee the design and implementation by the organization of the OHS management system;
    • providing advice and guidance to personnel on the OHS management system and issues relating to health and safety;
    • ensuring that the OHS management system conforms to the requirements of its policy and ISO 45001 document;
    • reporting on the performance of the OHS management system to the governing body (if any) and top management and other compliance functions, as appropriate. 
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